Business Email Setup Google Workspace, Microsoft 365 and More

Professional email on your own domain, set up, migrated, and supported.

Business email setup with Google Workspace, Microsoft 365 and Rediffmail Pro

Email on Your Own Domain, Set Up Properly

A buyer checking a new supplier notices a [email protected] address before they notice anything else on the page, and it costs credibility that's hard to earn back. Moving to business email on your own domain fixes that, but the licence — Google Workspace, Microsoft 365, or a simpler domain mailbox — is only part of what actually needs doing. Most problems we get called in to fix aren't the platform itself: they're DNS records configured wrong, so legitimate mail lands in spam instead of the inbox, or a migration that was rushed and quietly dropped old mail, contacts, or calendar entries along the way. Getting those details right the first time is most of the job.

Which Email Platform Is Right for You?

The right answer depends on team size, budget, and which apps the team already uses.

Google Workspace

Gmail, Drive, Docs, Sheets, Calendar, Meet
Best when the team works in a browser and collaborates on shared files
Simpler admin, lighter setup
Suits smaller teams and businesses starting fresh

Microsoft 365

Outlook, Exchange, Word, Excel, Teams, SharePoint, OneDrive
Best when the team already lives in Excel and Word desktop apps
Stronger where documents are heavily formatted or worked on offline
Suits manufacturers and firms with established Office workflows

Rediffmail Pro and Domain Email

Mailboxes on your own domain, without a full productivity suite
Lowest cost per user, generous storage, spam and virus filtering
Best when the team needs professional email addresses and nothing more
Suits small teams, traders, and businesses watching cost closely

Most small businesses will be fine on any of the three — the deciding factor is usually which apps the team already uses and what the budget allows. If you're setting up email for a brand-new company, it's worth doing alongside a new website, since both need the same domain decided up front.

What We Handle

Domain and DNS Setup

MX, SPF, DKIM and DMARC records configured correctly so mail is delivered instead of filtered as spam.

Migration Without Data Loss

Existing mail, contacts and calendars moved across from cPanel, Zoho, Rediffmail, or an older provider.

User Accounts and Admin

Accounts, groups, aliases, forwarding and shared mailboxes configured, with admin access handed over to you.

Ongoing Support

A point of contact in the same time zone when something stops working.

What It Costs

Licence pricing for Google Workspace and Microsoft 365 is set by the provider and charged per user per month — it's the same wherever you buy it, so shopping around on licence price alone doesn't get you anywhere. What we quote for is the setup and migration work: configuring DNS correctly, moving existing mail and contacts across without loss, setting up accounts and admin access, and being reachable afterwards if something breaks. A domain mailbox on Rediffmail Pro or a similar plan starts considerably cheaper than a full productivity suite, since you're paying for mailboxes rather than an entire office app stack. We'll quote the setup once we know your domain, user count, and current provider — licence cost is between you and whichever provider you choose.

How We Work

1. Understand Current Setup and User Count

We start by finding out what you're using now, how many mailboxes you need, and what's actually going wrong.

2. Recommend the Platform and Plan That Fits

We recommend Google Workspace, Microsoft 365, or a simpler domain mailbox based on your team and budget, not a default.

3. Configure Domain, DNS and User Accounts

We set up MX, SPF, DKIM and DMARC records correctly and create accounts, groups, and aliases for your team.

4. Migrate Existing Mail and Hand Over Admin Access

We move existing mail, contacts, and calendars across, then hand over full admin access to you.

Frequently Asked Questions

What is the difference between Google Workspace and Microsoft 365?

Google Workspace centres on Gmail, Drive, and browser-based collaboration; Microsoft 365 centres on Outlook and the desktop Office apps, with Teams and SharePoint for collaboration. Workspace tends to suit teams that live in a browser and share files loosely; 365 tends to suit teams that already depend on Word and Excel. Both include business email on your own domain.

Will I lose my old emails when I migrate?

No, not if the migration is planned properly. We move existing mail, contacts, and calendar entries across before switching your domain's mail records, and we check the new mailboxes match the old ones before anything old is switched off. Data loss during migration usually happens when this step gets rushed or skipped.

Why do my business emails go to spam?

Almost always because the domain's SPF, DKIM, or DMARC records are missing or misconfigured, which tells receiving mail servers your messages can't be verified. This is a DNS setup problem, not a problem with Gmail, Outlook, or whichever inbox you're using. Fixing the records usually resolves it within a few days once the changes propagate.

Can I use my existing domain for business email?

Yes — that's the normal setup, and you don't need to move your domain to us to do it. We update the mail-related DNS records at wherever your domain is currently registered, which is a different set of records to whoever provides your website hosting. If you don't have a domain yet, we can register one as part of the same setup.

Is there a cheaper option than Google Workspace or Microsoft 365?

Yes — a domain-based mailbox such as Rediffmail Pro costs less per user and doesn't include Docs, Sheets, Word, or Excel, just professional email on your domain. It suits small teams and traders who need a credible email address and nothing more. We'll tell you plainly if that's a better fit than a full productivity suite for your team.

Setting Up Business Email?

Tell us your domain and how many users you need — we'll recommend a plan and quote the setup.

Get a Quote